Clean out that Email Inbox!

I am the first to admit that I get too many emails. I actually have 4 email addresses (1 personal, 1 for the organizing business, 1 for my ‘day job’, and one for extra or junk email). Sounds a little excessive doesn’t it? Well, to be honest it works for me. I could forward everything to one email address, but I really like to compartmentalize and it helps keep me focused when I want to work on a specific thing.

For the most part, my emails are fairly streamlined. I know who they are coming from and they usually require some sort of response or action. The exception to this is my ‘junk email.’ This is an email I have specifically set up for when I sign up for contests, giveaways, social media sites, coupons, or pretty much anything that may come with emails trying to sell me something. From time to time, it gets out of hand. We’ve been sick at our house and I actually haven’t checked my ‘junk’ mail for 10 days. I looked today and had 125 emails in there! That is ridiculous! Instead of just deleting them, I went through them and ‘unsubscribed’ from most of them. Opt OutIt took about 20 minutes to jump through all of the ‘unsubscribe’ hoops, but I did it. My plan is to wait another 10 days and see if there is any progress in the inbox after the clean-out.

Here are my tips for streamlining my emails:

Streamlining Emails

-Only sign up for things you think you will use, need or want in the future.

-If you realize you are no longer needing emails you receive, don’t just delete them, click on the unsubscribe button. This should prevent future emails from the same company.

-If you have a ton of emails in your inbox and want to find the ones that have the ‘unsubscribe’ feature, you can filter your emails by the word ‘unscubscribe’.

-If you are on the list of those friends and family members who love to forward mass emails and you would prefer not to get them, politely ask them not to send them anymore. I know it can be difficult to say that to a friend, but just phrase it that you get too many emails in general and don’t have time to read them.

-Change your notification preferences in your social media. Is it benefiting you to get an email every time someone mentions you in a comment on Facebook or likes your Instagram photo? Probably not. So shut those functions off or at least streamline them.

-Send less emails. If you send less emails, you will get less responses. Easy as that! If you evaluate each email you are sending, you might find there are some that are unnecessary.

-I really like having a separate email that I use for signing up for coupons, newsletters, etc. Then if life gets busy and I don’t have time to check it, no worries! I know there’s nothing vital in that inbox that can’t wait for me to catch up on everything else.

Now I realize I am running the risk of you deleting your Neaten Your Nest subscription from your email inbox. (Don’t do it!) If you want to streamline your blog subscription emails, you can follow most blogs on Facebook or Bloglovin as an alternative.

What are some other ways you clear out your digital clutter?


File Cleanup

It’s September 1st and I can’t believe how quickly the summer has gone by. There are several different things I do throughout the year to keep things running smoothly and one of them is back up my files. I try to do this right around the 1st of every month. I know I’ve posted about this before, but it’s worth a repeat, because it’s a process that should be done often if it is to be valuable! I back up my files on My Passport external hard drive:

I know there are a lot of websites that you can buy subscriptions to that will store your data for you and also create automatic backups. While I love this idea, I have so many pictures, videos, files, etc that it would be kind of pricey for me to pay for the service. I have looked at a lot of different recommended backup sites and many charge by the amount of info you need to store. Sooooo anyways, until I win the lottery, this handy little ‘My Passport’ will do. For my photos, I also do some other things to back them up, which you can read about here.

Another thing I try to do near the beginning of each month is do a quick run through on my documents and photos and have myself a little ‘organize and delete’ party. You have to be diligent and selective with what files you keep or it will get overwhelming, so while I try to keep up with it on a day to day basis, my files still need a good once-over at least once a month.

Here’s one more thing I did yesterday just to save my technological sanity…..I unsubscribed from a lot of email feeds I get (sorry Groupon!). There were several others that were clogging my inbox and giving me a headache so away they went.

Between those three things, I feel a little more clearheaded and more secure that my files are safe in case something happens to my computer.

What else do you do to ensure your files and computers are organized?